Workflow Automation
Automates multi-step processes - from client onboarding to invoice processing to team hand-offs - with zero manual intervention.
Your AI Operations Manager automates workflows.
Workflows automated and summary reports generated. Your Sevenfold Operations Manager runs the day-to-day engine of your business.
Sound Familiar?
You are running the business and the operations.
Days lost to firefighting
Tasks assigned, never tracked
Manual work repeated every week
No budget for an ops manager
Meet OTTO
AI Operations Manager runs it all.
Daily fires, untracked tasks, repeated manual work — OTTO picks them all up. One AI operations manager that connects your tools, routes the work and never drops a ball.
Connects your apps, syncs data automatically
Your tools finally talk to each other — data flows without copy-paste.
Triggers workflows on events, schedules, or conditions
When X happens, Y runs — reliably, at any hour, without a human nudge.
Routes tasks, approvals and handoffs automatically
Work moves to the right person with context, and chases itself until done.
Monitors workflows and alerts you when something breaks
Failures are caught and flagged instantly — before they become fires.
- 15h+
- Saved Per Week
- 24/7
- Workflow Monitoring
- 40%
- Fewer Operational Errors
- 3x
- Faster Task Completion
Full Capabilities
Your business engine, always running.
…basically, your Ops Manager handles the operational heavy lifting, including…
KPI Monitoring and Reporting
Tracks your key metrics in real time and generates daily, weekly, or monthly reports - delivered to your inbox or dashboard automatically.
Task Tracking and Follow-Up
Monitors every assigned task and deadline. Sends automated reminders, flags overdue items, and escalates blockers before they snowball.
Bottleneck Detection
Identifies process slowdowns, resource constraints, and dependency issues - then alerts the right person with a recommended fix.
Process Documentation
Automatically documents your workflows, SOPs, and procedures - creating a living knowledge base that stays current as your processes evolve.
Daily Operational Summaries
Sends you a concise morning briefing of what happened overnight, what is due today, and what needs your attention - before you even ask.
Smart Routing and Approvals
Routes tasks, requests, and approvals to the right team member automatically - based on role, availability, and workload balance.
Inventory and Resource Tracking
Monitors stock levels, resource allocation, and capacity - sending alerts when supplies are low or teams are over-committed.
Continuous Improvement
Analyses operational data over time and proactively suggests process optimisations - getting smarter and more efficient with every cycle.
Integrations
Your AI operations manager connects with the tools you already use.
Bring AI efficiency to your everyday workflows.
How It Works
Operational in under 24 hours.
No complex onboarding. No months-long implementation. Your Ops Manager starts delivering value from day one.
Step 1 of 4
Feed the AI Brain
Share your business, team and processes. OTTO learns how work flows — and every AI employee you hire shares the same knowledge.
~10 minutesStep 2 of 4
Connect Your Tools
Plug in the apps your business runs on. OTTO syncs data and watches every workflow.
~5 minutesStep 3 of 4
Set Your Rules
Define what runs automatically, what needs sign-off, and who gets alerted when something breaks.
~5 minutesStep 4 of 4
Operations on Autopilot
Tasks route themselves, approvals chase themselves — you get the report, not the firefighting.
You're live!Real Use Cases
See what your Ops Manager handles every day.
From workflow automation to performance reporting - these are real operational tasks being handled right now.
Workflow Automation
New client onboarding - end to end
When a new client signs, your Ops Manager triggers the full onboarding workflow: sends a welcome email, creates project folders, assigns team members, and schedules the kick-off.
→ Onboarding time reduced by 70%
Deadline Tracking
The deliverable is due Friday - is it on track?
Monitors every task in the project. If anything falls behind, it flags the blocker, notifies the responsible person, and alerts leadership - before you have to ask.
→ Zero missed deadlines this quarter
Automated Reporting
Weekly KPI report - delivered Monday 8am
Pulls data from your CRM, project tools, and financials. Compiles a clear, branded report with charts, trends, and highlights - and sends it to your leadership team.
→ 15+ hours/month saved on reporting alone
Bottleneck Detection
Support tickets are backing up in the queue
Detects that ticket response time has spiked 40% this week. Identifies the cause, suggests redistribution, and notifies the manager with options.
→ Flagged and resolved before it escalated
Invoice Processing
Vendor invoices - logged, matched, and routed
Receives incoming invoices, matches them against purchase orders, flags discrepancies, routes them for approval, and logs the outcome - without anyone touching a spreadsheet.
→ Invoice cycle time reduced by 60%
Resource Allocation
Which team members have capacity this week?
Analyses current workloads, upcoming deadlines, and project pipelines to give you a clear view of who is available - and recommends the best person for the next task.
→ Team utilisation improved by 25%
Why Sevenfold
Not a tool. An operator.
Proactive, not reactive
Unlike project tools that just display data, your Ops Manager anticipates problems, flags risks, and takes action - before you even notice something is off.
Works across your entire stack
Connects with your CRM, project tools, calendar, email, and accounting software - so it sees the full operational picture, not just one slice.
Gets smarter every cycle
Learns from every workflow, every report, every escalation. Over time, it spots patterns and suggests process improvements you have not even considered.
Instant execution
When a trigger fires - a new order, a missed deadline, a capacity issue - your Ops Manager acts in seconds. No waiting for someone to notice, delegate, or follow up.
Who It Is Built For
Every business that runs on processes.
Your AI Ops Manager adapts to the workflows, compliance requirements, and operational rhythms of your specific industry.
What Users Say
Less firefighting. More building.
We use Sevenfold to handle reception, take meeting notes and post to our social media accounts. Quite impressed already. We are soon to onboard other AI employees.
We were already using AI platforms, but Sevenfold’s ability to capture our business and product information has made it much more useful when AI is answering calls. I highly recommend it to other businesses.
I’ve only been using Sevenfold for a couple of weeks, but the experience has been very positive — especially the social media bot, which creates a detailed plan, and the blog writer, which beautifully handles internal linking. They save me a lot of time on SEM and SEO.
FAQ
Common questions.
Virtually any repeatable process - client onboarding, invoice processing, task assignment, report generation, approval routing, status updates, and more. If it follows a pattern, your Ops Manager can run it automatically.
No - it works alongside it. Your Ops Manager connects to Asana, Monday, Notion, Trello, and other tools to enhance them with proactive monitoring, automation, and intelligent reporting.
Your Ops Manager monitors task deadlines, KPI thresholds, workload balance, and process timelines in real time. When any metric falls outside your defined parameters - or shows a pattern of decline - it flags the issue and suggests a resolution immediately.
Absolutely. You define which metrics matter, how the report is formatted, who receives it, and how frequently. You can also request ad-hoc reports at any time.
Most businesses are live within 24 hours. The setup process involves mapping your key workflows, connecting your tools, and setting your rules - usually about 30 to 40 minutes of your time.
Yes. All data is encrypted in transit and at rest. Sevenfold is GDPR compliant and follows industry-standard security practices.
It works with your team. Your Ops Manager handles the repetitive operational work - tracking, reporting, routing, reminding - so your people can focus on strategy, creativity, and the human decisions that actually require a person.
Ready to stop firefighting?
Join thousands of businesses using Sevenfold to automate their operations, track every task, and get back the hours they used to spend on manual work.
Get Started TodayYour AI Team
