AI Agents for
Allied Health Clinics

Yes — multi-practitioner clinics are where it makes the biggest difference, because coordination is exactly what overwhelms a small admin team. During briefing, Sevenfold learns each practitioner’s discipline, appointment types, and availability preferences. Every enquiry is then triaged to the right discipline and practitioner, and appointments are booked without double-booking across the team. Referral-specific routing — say, directing complex paediatric OT referrals to your senior OT — is configured during onboarding, and bookings land in the calendar your clinic already works from, whether that’s Cliniko, Google Calendar, or Outlook Calendar. Because calls are answered 24/7 with unlimited simultaneous capacity, a busy Monday morning no longer means one caller booked and two lost — it’s how clinics reach 100% of patient and participant enquiries answered, whatever the discipline. Picture a caller who needs physio for herself and speech for her son: both are booked, with the right practitioners, in one call. Anything not covered by your briefing is handed to a human, never guessed.

Allied health recall fails when one interval is forced onto five disciplines — so Sevenfold doesn’t. During setup, you define the recall interval for each discipline and treatment type separately: four weeks for ongoing physio blocks, six months for a podiatry review, term-based cycles for paediatric speech, whatever matches your clinical model. MAX then contacts each patient at the correct moment for their specific treatment, referencing their practitioner and last visit, with a direct booking link. Non-responders receive a follow-up rather than being forgotten, and confirmation reminders on the resulting bookings feed the same system that cuts no-shows by up to 35%. The whole programme runs in the background, 24/7, which is a large part of the 10+ hours per week clinics save on scheduling and recall coordination. Say twenty physio patients finish their blocks just before the school holidays: each is recalled at their own interval afterwards, and the diary refills without your admin team making a single call. Full recall reporting is available from your dashboard.

Yes — and for most clinics this is the quiet growth engine, because referrers keep sending patients to the clinic that communicates well. Your Executive Assistant maintains the routine your referrers actually notice: every new referral is acknowledged promptly so the GP knows their patient is being looked after, progress updates go out at the milestones you choose, and periodic newsletters keep your clinic and practitioners top of mind between referrals. You define the frequency, tone, and content during briefing, and clinical content is only ever drawn from what your team approves — your AI employees write correspondence, not clinical opinions. Because enquiries are answered 24/7, a referral phoned through at 5:45pm on a Friday is captured and confirmed rather than sitting on a fax tray all weekend. This is admin your team rarely has time for — it’s part of the 10+ hours a week clinics recover — yet a GP who hears back the same day, every time, has little reason to try the clinic down the road.

Your AI employees communicate in your clinic’s voice — professional, warm, and clinically informed. Many allied health clinics introduce their AI team as their patient services team. You choose your disclosure approach; most patients and coordinators respond positively to fast, accurate responses regardless of how they’re delivered.

Most clinics are fully live within 3–5 business days. Your onboarding manager handles all integrations and works through your briefing step by step — covering your disciplines, practitioners, NDIS and DVA arrangements, and recall intervals. No technical knowledge required.